The Kenya Revenue Authority (KRA) is set to implement an electronic Tax Invoice Management System (eTIMS) at fuel stations nationwide starting June 2025. This move is part of KRA’s strategic efforts to curb tax evasion and increase transparency in fuel sales, ensuring that businesses and the government both benefit from an efficient tax collection system.
eTIMS is an innovative system integrated directly into fuel pumps, linking dispensers with point-of-sale (POS) terminals. This integration enables the revenue authority to track VAT claims from motorists in real-time by relaying dispenser activity to the eTIMs server.
For fuel transactions, motorists will need to input their Personal Identification Numbers (PINs) at the point of sale. This measure will ensure that each claim is relayed to the taxman in real-time, and the printouts generated will reflect each customer's transaction details.
The best way to prepare for the upcoming changes is to start now. Compliance with the eTIMS system means having the right technology and infrastructure in place to handle the seamless integration of the tax system with your fuel pumps. The most effective solution available for petrol stations is Pesapal’s Forecourt Management Solution (Pesapal FMS).
Pesapal FMS is designed to support petrol station owners in managing their operations efficiently while adhering to the latest government regulations. Here’s how it helps ensure compliance with the eTIMS mandate:
Integrated POS Terminals: The Pesapal POS terminal, a key component of PFMS, connects directly with the fuel dispensers to track transactions in real time. This ensures that all fuel purchases are accounted for, meeting KRA’s requirements.
Seamless Payment Options: The POS terminal supports multiple payment methods, including card payments and M-Pesa, making it convenient for customers and broadening the range of payment options available. Regardless of the payment mode, the Pesapal system generates e-receipts that comply with KRA's new standards.
Real-Time Data Reporting: With the PFMS, petrol stations can transmit transaction data to KRA in real time. This feature eliminates the risk of discrepancies and ensures that all sales are captured promptly, keeping your business on the right side of the law.
Read Also: Simplify Your Forecourt Management with the Right Solution: A Comprehensive Guide
Upgrade Your Systems: Ensure your fuel dispensers and POS systems are compatible with eTIMS by integrating with solutions like Pesapal PFMS.
Train Your Staff: Familiarize your team with the new process, including how to input KRA PINs and manage the enhanced POS system.
Stay Informed: Keep up with KRA’s updates and requirements to stay ahead of any adjustments to the system or compliance guidelines.
